Skip to main content

Office Choice and Employee Engagement

The conclusion from the research is remarkable.

Virtual Workers are twice as engaged as their office-bound colleagues if they feel that they are part of a team… is a conclusion one can draw from a Recent Research Published in Harvard Business Review https://hbr.org/2019/05/engagement-around-the-world-charted


To quote,  “Regular communication with colleagues is important, of course. But as anyone who has worked in an open office can attest, the ability to minimize distractions is crucial to engagement. The critical factor is whether virtual workers feel that they’re part of a team. If they do, they’re twice as engaged as their office-bound colleagues.”

Although distraction-free work is important, there are times when we need team interactions. Technology can come to the rescue here. Modern video conferencing software, collaboration tools, and task management systems help us get work done. Even if the team members are remote collaboration can happen. But there are times when the team has to get together and discuss things face to face. After all face to face interactions are a lot more effective for brainstorming and also for those casual conversations much needed for team coordination and bonding.



When the need for face to face collaboration on a day to day basis is not required, it makes sense to work from home, avoid commute time, stay in touch with the team using intranet and collaboration tools and once in a while have productive team meetings in private meeting rooms.

Other research says that it is important that employees spend less time in the workspace. This is the reason many companies are trying a 4 day work week, giving employees more time off. When teams spend less time interacting with each other, it becomes even more important that they are on the same page. Technology can go only so far in solving collaboration problems. Spending one or two hours working together in a private distraction-free environment allows team members to collaborate better. Solving tough issues is easier when everyone is in the same room.

Sometimes team leaders have to have involved discussions and provide critical feedback. A video call just doesn’t capture the seriousness of the situation, unlike a face-to-face meeting does. This is just one of those situations where being in the same room is more important than communicating remotely. face-to-face

As teams grow and add new members, it becomes important to change and improve processes. Trying to do this remotely can cause unnecessary chaos. Process creation, strategy sessions, process changes, change management decisions, etc.are better discussed in a face-to-face environment. 

As a remote worker, in-person meetings can become stressful. Therefore it is important to choose a location and space that is distraction free. Some best practices to conduct a successful in-person meeting :

  1. Have a meeting agenda with clear objectives
  2. Set a start time and end time, and stick to it.
  3. One person leads the meeting and ensures the agenda followed.
  4. Plan an outcome for the meeting and drive the meeting towards that outcome.
  5. Team meetings should not become a conference, cut down on the number of attendees
  6. Take notes and communicate next actions clearly.
  7. A tip from Amazon: To save the company time overall, distribute reading material in the meeting, and ensure everyone reads, before discussing.

In Golden Square, we understand the need for such teamwork, which increases engagement and team collaboration. Our Meeting rooms can be taken by the hour and comes equipped with projectors, Wifi, and whiteboards. It’s an environment conducive for involved discussions and planning which cannot happen virtually. 

The advantage of working virtually and meeting possibly 2 to 4 times a month is that the team member engagement goes up, while also cutting down office overheads. One does not need a full-fledged office all the time. Just leverage Golden Square to have an effective office. How much does it cost? Check out this blog on how a Team of 5 have an effective office for Rs.11,425 per month. LINK

Comments

Popular posts from this blog

4 Features of the Ideal CA Office

  4 Features of the Ideal CA Office And how the pandemic has affected them When you hear about a Chartered Accountant and the nature of their work, a very clear image forms in your mind- A highly qualified and specialized individual in a full but tidy office stacked with files, bills, receipts, and documents, structured and organized in a way that only they can navigate. Needless to say, a CA may be very keen about their office space preferences. But what exactly does an Accounting Firm or Chartered Accountant look for in an office? What are the needs that an office needs to fulfill? Have these needs changed since the pandemic and lockdown? Here’s what we found out after speaking to a number of professionals: The unifying theme? Every practicing CA or Accounting firm, first and foremost, needs an office setup that is ‘Neat, Clean and Organized’. This is considered in the following aspects of office space: 1. Layout & Design Design and layout require attention to detail, as the in

Back to Office, Work from Home or Hybrid- What's Working?

What’s Next for the Workspace? Back to the office, work from home or Hybrid- What's Working? - By Balaji Pasumarthy Work From Home to Hybrid Office The Pandemic has forced all of us to take a fresh look at where we work . By default, work mostly happened in the office. Now that more than a year has passed, forcing most of us to work from home, it's time to take stock for the future and ask the question, “Which is the more effective work space?'' Dropbox, in an internal survey found that nearly 90% of the workforce are more focused at home and just as engaged as before (in the office), and do not want to go back to a rigid 5-day office workweek. At the same time, in the blog they share, “workers also say company culture suffers from no in-person interaction, risk of miscommunication is higher, and it’s harder to start new projects with multiple collaborators. There are many things people miss about the office.” Apple has always been a proponent of working from th

Nudged out of my office- A Liberating Loss!

Yesterday I had to empty my lovely office room in Golden Square Vittal Mallya Road Branch . I do not have a dedicated office room for myself anymore. I have been using this room for the last 10 years, and a couple of days back I was politely asked by my colleagues in Golden Square to hand it over because an important client needed office space and we did not have any available in this Branch. I had mixed feelings yesterday while I was clearing out the room. I felt liberated while I also felt a sense of loss. Working from Home Liberated because though I often work from home, and use any of the Golden Square branches for meetings, there is always this feeling that I am not in “my office”. Now by giving that away I felt liberated, I do not have to go to the office, I can be wherever I need to be, whichever place is most convenient for me and people I am meeting.  My favorite place for "thinking type" of work: