Aug 27, 2013

How to select the right office for a start-up?

"Cash is King" for a Start-up. Yet often one of the first things entrepreneurs do is spend precious money on setting up their office. Not only does a new office require capital, which is scarce for a start-up, there is a monthly fixed overhead which can be a drain in the early stages. Precious Cash needs to be focused on customer acquisition, product development and team.

Open Meeting Tables at Golden Square Koramangala
So what is the smart option for an office? Well simple, work from home, or a garage, or get a friend to offer you an office space. Figure out all possible ways to reduce costs. Nowadays it is quite easy to work from home, do meetings online and collaborate with team members. However there are things for which you do need a professional office space, like client meetings, team meetings and so on. For these you could use meetings rooms in Business Centres.

Golden Square for instance provides meeting tables, meeting rooms and conference rooms to its members. Very reasonably priced. Just Rs.80 / hour for a open meeting table, Rs.250 / hour for a closed cabin, and team meetings can happen in a conference room for just Rs.600/ Hour.  The Snap Office website has more details.

Conference Room at Golden Sqaure Koramangala
So some of our start-up clients work form home and block conference room time twice a week for their team meetings. They do all their planning and review comfortably, since the conference rooms are equipped with projector and Wifi. In this way office overheads come down drastically.

Some businesses need a lot more co-ordination happening between team members, in which case from a productivity point of view, they do need an office. Golden Square provides team spaces which work out 50% cheaper than having one's own office specially if the team size is around 5.

Here is an article which gives an idea of how to figure out how much different office options cost. 





Aug 19, 2013

Rules for a Productive Meeting

Time is precious. A properly managed meeting can lead to a significant saving of time. But the latest studies show that most of the meetings are a huge drain to the company time. On an average, 31 hours of unproductive time is wasted on meetings every month.














We, at Golden Square, host several meetings per month for our clients. From our experience, here are some tips, which you might as well consider rules, for a productive meeting.

1.  Schedule the meeting at an OFF PEAK hour: Most of the meetings take place on Wednesdays and Thursdays. These days are prone to heavy work and deadlines, and a minute spent on a meeting is a minute you do not spend on execution.

Some suggested time slots are Monday and Tuesday afternoons around 3PM.

2.  Abolish Monday Meetings: A meeting at the beginning of a Monday is all too common in most companies. Calling a meeting just because “it is a Monday” generally leads to, what is now popularly known as, “posting meeting”. These meetings are basically to share updates and to bring everyone on a common page. Actions Steps are elusive.

These updates can be shared using emails or a common update platform.

3. Agenda. Beginning Time. End Time. : Never call a meeting without a select set of agenda. This will keep the meeting focused, as well as can serve as a checklist. Beginning time is crucial, but more important is the End Time.

An End Time will keep the discussions short, and force the members to be more focused. It also helps in dividing the time for your other daily actions.

The agenda, beginning time and end time must be shared with all the expected members of a meeting, well before the meeting begins.

4. Every meeting must lead to Action Steps: At the end of every meeting, every member must leave with a set of Action Steps. This will ensure that the just finished meeting is productive. If a member does not have an action step, he / she has every right to question the call for the meeting.

These are just few of the tips for a productive meeting. We would like to hear if there are certain steps which you are taking to make your meetings more productive and how effective are those.

Use Golden Square for Productive Meetings: http://snapoffice.goldensquare.in