Rules for a Productive Meeting

Time is precious. A properly managed meeting can lead to a significant saving of time. But the latest studies show that most of the meetings are a huge drain to the company time. On average, 31 hours of unproductive time is wasted on meetings every month.

We, at Golden Square, host several meetings per month for our clients. From our experience, here are some tips, which you might as well consider rules, for a productive meeting.

1. Schedule the meeting at an OFF PEAK hour: Most of the meetings take place on Wednesdays and Thursdays. These days are prone to heavy work and deadlines, and a minute spent on a meeting is a minute you do not spend on execution.

Some suggested time slots are Monday and Tuesday afternoons around 3PM.

2. Abolish Monday Meetings: A meeting at the beginning of a Monday is all too common in most companies. Calling a meeting just because “it is a Monday” generally leads to, what is now popularly known as, “posting meeting”. These meetings are basically to share updates and to bring everyone on a common page. Actions Steps are elusive.

These updates can be shared using emails or a common update platform.

3. Agenda. Beginning Time. End Time. : Never call a meeting without a select set of agenda. This will keep the meeting focused, as well as can serve as a checklist. Beginning time is crucial, but more important is the End Time.

An End Time will keep the discussions short, and force the members to be more focused. It also helps in dividing the time for your other daily actions.

The agenda, beginning time and end time must be shared with all the expected members of a meeting, well before the meeting begins.

4. Every meeting must lead to Action Steps: At the end of every meeting, every member must leave with a set of Action Steps. This will ensure that the just finished meeting is productive. If a member does not have an action step, he/she has every right to question the call for the meeting.

These are just a few of the tips for a productive meeting. We would like to hear if there are certain steps which you are taking to make your meetings more productive and how effective are those.

Use Golden Square for Productive Meetings: http://snapoffice.goldensquare.in

Comments

Ditch the Distractions: Find Your Dream Dedicated Office Space in Koramangala

Are you tired of working from home with constant interruptions? Does the noise of the bustling city make it difficult to focus? If you're looking for a professional and productive work environment, then a dedicated office space in Koramangala could be the perfect solution for you. Koramangala, a thriving business hub in Bangalore's startup district, offers a dynamic atmosphere ideal for businesses of all sizes. Golden Square Koramangala: Your Oasis of Productivity At Golden Square's Koramangala branch, we understand the importance of having a dedicated workspace that fosters creativity and productivity. That's why we offer a variety of dedicated office space solutions to fit your needs, from individual cabins to larger team spaces. Unlike impersonal co-working spaces, our dedicated offices provide a sense of privacy and security, allowing you to focus on what matters most – growing your business in Bangalore's startup district. Focus on What Matters Most Our dedicat...

The Sanctuary of Productivity: How Golden Square Rewrote My Workday Story

The city's hum, a constant, restless energy, used to be the soundtrack to my daily battle. Like many, I wrestled with the usual office demons: the internet that decided to take a coffee break, the printer with a mind of its own, and the endless administrative tasks that seemed designed to steal my focus. I felt like a juggler, desperately trying to keep all the plates spinning, and often, dropping a few. Then, I discovered Golden Square. It wasn't just a change of address; it was a complete shift in my work narrative. Imagine stepping into a space where the city's frantic energy simply… dissipated. The air felt lighter, the atmosphere more focused, and suddenly, the daily grind transformed into a smooth, almost effortless flow. Gone were the frustrating tech glitches and the anxiety of missed deliveries. A dedicated team, working behind the scenes, took care of the background noise, allowing me to finally concentrate on what truly mattered: my business. It was like having...

3 Ways in Which Co-working Enhances Productivity

Work is worship is what we’ve all grown up listening to, and by this very definition it is an exercise that is meditative, absorbing and indulgent. The purpose of work as defined by us has undergone a significant shift through the years. What began as a single-minded practical means to earn a livelihood, then became one of engagement and collaboration with fellow workers. The definition of work today isn’t just about earning for the self, but also ensuring that we are happy doing what we do. Being productive is therefore about getting the maximum done out of the few hours we put into work everyday. Different people work in different spaces and there are varying factors that affect productivity. While some work all by themselves and love their flexible timings, others work with organisations that focus on specific tasks and goals. Co-working falls midway between these two extremes. It allows professionals to go about their own tasks but also provides the opportunity to collaborat...

Golden Square - Joy at Work

Search This Blog